Outsourcing IT functions to an external service provider, such as an offshore development team, can be a strategic way for businesses to cut costs while maintaining high-quality and timely project deliverables. 

However, many companies still face challenges when it comes to maintaining control over their external IT departments. In this blog, we will explore the measures that companies take to maintain control over their external IT departments and ensure effective project management.

Maintain Control Over External IT Departments

If you are determined to go for outsourcing for your software development project then you should also know how to control the teams. In outsourcing its services controlling teams is a great challenge.

1. Clear communication channels

One of the most effective ways companies keep control over their external IT departments is through clear and open communication channels. They engage with their external IT teams regularly, use effective collaboration tools, and set concrete objectives to ensure everyone shares a common understanding of the project scope, timelines, and deliverables. The communication channels should be structured and organized to ensure that project updates are communicated frequently and in real time.

2. Robust project management approaches

Adopting solid project management approaches is crucial when working with an external IT department. It helps businesses streamline project goals, manage timelines, and ensure deliverables meet the required quality standards. An agile approach is often used as it accommodates iterative feedback and improvement, ensuring that the end product is fit for purpose. When the project is structured and everyone has a clear understanding of the objectives, the business can retain control over the external IT team's implementation process.

3. Contractual agreements

A clearly defined contractual agreement is another effective way for businesses to maintain control over their external IT departments. The agreement outlines the expectations of the business, its scope, required resources, timelines, budget, and payment terms in clear detail. The contractual agreement will also define what the business can expect from the external IT department, the level of support, and maintenance required. The agreement is a legally binding document that protects the interests of both parties, providing a clear framework for discussions in case of any disputes along the way.

4. Regular project check-ins

Regular project check-ins offer an opportunity for the business to review progress, identify issues, plan, and make any necessary adjustments to the project. The check-ins should be held frequently, with a clear agenda and objectives that everyone is aware of beforehand. The meeting should be supported with periodic snapshot reports on the project's progress against specific targets or KPIs.

5. Data protection measures

Data security concerns are a critical aspect of any outsourcing approach. It's important that businesses put in place robust data protection measures to ensure that their sensitive data is secure and protected. This applies to their communications, documents, and applications that they use with their external IT team. The agreement should also define data protection requirements, including how data will be handled and what measures the external IT team will need to take to secure and protect data.

Maximizing Control Over Your External IT Department with BJIT

In today's fast-paced business environment, maintaining control over your external IT department is crucial for the success of your projects. At BJIT, we specialize in providing dedicated software developers who seamlessly integrate into your team and contribute to your projects. 

Here's how partnering with BJIT can help you maintain control over your external IT department:

The BJIT Advantage

At BJIT, we understand the unique challenges companies face when managing external IT departments. Our dedicated software developers are carefully selected and trained to seamlessly integrate with your team and contribute to your projects.

With a proven track record of successful collaborations with various industries, BJIT provides the expertise and flexibility you need to maintain control over your external IT department while achieving your business goals.

Tailored Teams for Optimal Performance

One of the key strengths of BJIT is our ability to assemble highly skilled and dedicated software development teams tailored to your specific requirements. Whether you need a single developer or an entire team, we work closely with you to understand your project's scope and deliver the right expertise.

Transparent Communication and Reporting

Effective communication is essential for maintaining control over external IT departments. At BJIT, we prioritize transparent communication channels to keep you updated on the progress of your projects. We provide regular status reports, hold regular meetings, and ensure that you have direct access to your dedicated developers.

Dedicated Support and Scalability

At BJIT, we understand that business needs can change rapidly. That's why we offer dedicated support to ensure that your projects remain on track and meet your evolving requirements. Whether you need to scale your team up or down, our flexible engagement models allow you to adapt quickly and efficiently.

Proven Track Record and Client Testimonials

Choosing the right partner for your external IT department is crucial. With BJIT, you benefit from our extensive experience and a long history of successful collaborations with companies across various industries. Our client testimonials and case studies serve as a testament to our commitment to excellence and client satisfaction.

Conclusion

When it comes to outsourcing IT functions, companies must take a strategic approach to balance cost and quality. They also need to ensure that they maintain control over their external IT teams. Businesses need clear communication, robust project management, defined contracts, regular check-ins, and strong data protection to manage external IT teams effectively. BJIT offers experienced and talented developers of global quality.  Outsourcing IT services to trusted partners can help businesses achieve their goals, control costs, and maintain a steady path to success.